A quiet desktop agent watches what you're working on. The dashboard tells you which client, which category, how many hours — without anyone touching a timer or filling a timesheet.
15-min demo · No credit card · macOS 13+ & Windows 10+
See yourself
Same product, different vocabulary. Click an industry to see what HourBeat detects and tags automatically for teams like yours.
Don't see your industry? Request a demo — we'll set up the rules for your specific stack in the call.
Three things happen next at every services firm we've talked to. None of them produce accurate hours.
Half the team spends an hour on Friday squinting at calendars, browser history and Slack threads to remember what they did Tuesday. The other half just rounds.
Every hour worked across two clients triggers a small judgement call. Stack a few hundred of those a month, then watch the team consistently under-report because erring on the safe side feels safer.
By the time timesheets are in and exported, it's the second week of next month. Whoever was drowning in over-allocation is already through it. Patterns get found after they matter.
What you get out of the box
Detects clients from Excel/Word/PDF file names, browser URLs, app window titles, integration org IDs (Zoho, Tally, Clio, Figma, etc.) and trade-name aliases. Add a rule once — every past log is reclassified automatically.
Install once, then forget it exists. Captures app, window title and URL every 5 seconds — no timers, no manual start/stop.
Team leaderboard with deep-work streaks, billable ratios, hours logged and consistency. Per-member detail with a 7-day trend sparkline.
Add a new client mapping and reclassify all of last month's "Unassigned" logs in one click. No manual hunt-and-tag.
Review every captured event in a clean table. Bulk-reassign clients or categories, edit inline with a popover, search and filter.
Never reads document contents. Never takes screenshots. Captures only app name, window title and URL — the same metadata you already see in your dock.
How it works
Download for Mac (Intel + Apple Silicon via Rosetta) or Windows. Lives in your menu bar; no dock icon, no popups.
The agent captures activity every 5 seconds and uploads in batches. Idle detection pauses tracking when you step away.
Sign in to see your day, week, or month — broken down by client, category and billable status. Managers get team views with leaderboards.
See it in action
Pixel-faithful mockups of every page. Real layouts, fictional clients and team members.
| Time | App | Window | Client | Category | Dur | |
|---|---|---|---|---|---|---|
| 10:32 | Microsoft Excel | Q1_AcmeCapital_Quarterly.xlsx | Acme Capital | Operations | 1h 47m | |
| 12:19 | Microsoft Teams | Helio · Weekly Sync | Helio Consulting | Collaboration | 42m | |
| 13:08 | Google Chrome | app.zoho.com/crm/Pinecone |
Pinecone FinOps
Pinecone FinOps
Helio Consulting
Acme Capital
|
Browsing | 38m | |
| 13:54 | Microsoft Outlook | RE: Northwind Audit FY25 timeline | Northwind Audit | Communication | 22m | |
| 14:22 | Tally Prime | Globex Ledger | Globex Advisors | Operations | 31m | |
| 14:53 | Google Chrome | tally-help docs · GST returns | Unassigned | Uncategorized | 14m |
| Legal name | Trade name | Vertical | Assigned users | Zoho Org ID | Actions |
|---|---|---|---|---|---|
| Acme Capital | ACME, ACM | India FinOps | Maya P. Arjun K. | 60020282071 | |
| Helio Consulting | HEL, Helio | India FinOps | Priya N. Sam R. | 60000553962 | |
| Pinecone FinOps | PNCNE | US FP&A | Sam R. Jordan T. | 60020719144 | |
| Northwind Audit | NWD | Audit & Tax | Riya M. | 60026721819 | |
| Globex Advisors | GBX | Others | Maya P. | 876148705 |
Total time, focus, billable, and how the day actually unfolded — without filling out a single timer.
Security & Privacy
Everything an InfoSec or procurement team will ask, answered up-front. No surprises, no fine print.
Same metadata your OS already exposes via the dock or taskbar. Nothing more.
Standards-grade encryption end-to-end. Same approach as banking apps.
Privacy by design — your team's hierarchy is enforced at every query, not just in the UI.
No lock-in, no surprise charges to export. We hold the data; you own it.
Compliance posture
Where we are today, plainly stated. No "compliance theatre."
Need a security questionnaire filled out, or our SIG / CAIQ? Email us and we'll turn it around within a few business days.
Why HourBeat
| Capability | Manual timer apps | HourBeat |
|---|---|---|
| No-touch capture | ✕ | ✓ |
| Auto-detect client from integration Org IDs (Zoho, Tally, Clio, Figma…) | ✕ | ✓ |
| Auto-mapping from file names, URLs & SaaS subdomains | ✕ | ✓ |
| Retroactive backfill of historical logs | Limited | ✓ |
| Manager view with deep-work streak & consistency | Some | ✓ |
| Collaborator-scoped visibility (only see shared clients) | ✕ | ✓ |
FAQ
Most-asked questions, especially around how clients get auto-tagged without anyone lifting a finger.
A cascade of detection rules runs against every captured event, in this priority order:
First rule that fires wins. If nothing matches, the entry is tagged Unassigned — you can fix it inline or via bulk update.
Question we missed? Ask in the demo form or email us.
Pricing
For teams of up to 5 users. Get started in minutes — no credit card required.
For teams of 6 or more. We'll tailor the plan to your team's size, integrations, and onboarding needs.
Get started
15-minute walk-through. We'll set up your account, install the agent on a test machine, and have you watching a live tracking session by the end of the call.